Reminder- EEO-1 Deadline Early this Year

Beginning in 2018, EEO-1 reports now much be filed with the EEOC by March 31, 2018. The deadline was previously in September.

What is an EEO-1 Report?

The EEO-1 Form is a report filed with the Equal Employment Opportunity Commission (EEOC), mandated by Title VII of the Civil Rights Act of 1967, as amended by the Equal Employment Opportunity Act of 1972. The Act requires that employers report on the racial/ethnic and gender makeup of their workforce by job categories.

Who is required to file an EEO-1 Report?

All employers that are located in the 50 states and the District of Columbia and have at least 100 employees are required to file an EEO-1 report annually with the EEOC. Federal government contractors and first-tier subcontractors with 50 or more employees and at least $50,000 in contracts must file annually as well. If an employer has met that threshold at some point during the year, and especially during the fourth quarter, we recommend filing to be in compliance.

What data needs to be reported on an EEO-1 Report?

The 2017 EEO-1 report must be based on a payroll snapshot taken between October 1, 2017 and December 31, 2017. The report must then be filed by March 31, 2018. Employers will only be required to report on employee numbers by establishment, broken down by EEO-1 job category, sex, and race or ethnicity. For now, employers are not being required to report on compensation or hours worked.

The reporting system is entirely online on the EEOC website including instructions and FAQ's.  First-time filers can find a simple registration form online as well. When registration is completed, the EEOC will issue a company number to the employer, and filers will be able to log into the system.

Best practices to get ready for the EEO-1

• Have all employees and candidates complete a voluntary self-identification form.
• Employees who do not complete the form can be identified via “visual observation.”

Classify all jobs within your organization in one of the EEOC classifications (for more details visit:) https://www.eeoc.gov/employers/eeo1survey/jobclassguide.cfm

1. Executives and Senior Officers and Managers
2. First/Mid-level Officers and Managers
3. Professionals
4. Technicians
5. Sales Workers
6. Administrative Support Workers
7. Craft Workers
8. Operatives
9. Labors and Helpers
10. Service Workers

• Track data in HRIS or other systems that also include gender, race/ethnicity, and job classification data.

Other details

• Employers with multiple physical locations are required to complete reports covering its principal or headquarters office and separate reports for each establishment employing 50 or more persons, and either (1) a separate report for each establishment employing fewer than 50 employees, or (2) an Establishment List showing the name, address, and total employment for each establishment employing fewer than 50 persons.
• Companies that are affiliated through common ownership and/or centralized management should to be filed as part of their parent company’s report.

Don’t think you’ll be ready in time?

You can request an extension, but you must do so by March 31, 2018. To do so, you must email e1.extensions@eeoc.gov with your company name, company number, address and contact information for the person responsible for the report.

Lauren Sims is the article’s author and the Director of Human Resources.

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